A fonts guide is useful to ensure reproduction of the desired typeface.
Texts are defined by their content and their visual presentation. Predominantly the type of font, defines size, letter spacing, shape and overall appearance.
We prefer fonts to be embedded or flattened because without, this can cause problems in reproducing the desired print.
When a document is created normally this is done using the fonts guide available on that computer at the time. That document opened on another computer without access to the original fonts could result in fonts being substituted. This can mean that the letters appear differently as the replacement fonts may not be the same size. Consequently the document formatting can be affected. This is more likely to be a problem if your design uses fonts that aren’t commonly available.
The ideal way to get round problems with fonts is to make them part of your original document. Techniques used involve, embedding , flattening or converting them to curves.
By saving the file into a raster format i.e. jpeg, png, tiff etc the fonts become part of the image. This will ensure that your document is displayed with the correct fonts. This allows you to use custom fonts no matter the occasion.
Embedding of fonts is easily done. The majority of modern layout programs do it for you when you export your layout to a PDF document. Dependent on font licensing, this is normally used for pdf files. Many design programs will ask if you would like to embed the fonts into a document? If you select ‘yes’, this will package the fonts into the document. This assures that when it is opened on another computer the correct fonts are available to display.
This method converts the fonts that are used in the document into shapes as opposed to letters. This method does have the disadvantage that documents are harder to edit at a later date. However, is very effective at ensuring that your fonts remain as intended.
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