When we receive or access your files to prepare them for printing we need various bits of information……….

Among them are images, graphics, borders or margins, bleed settings crop marks and text.

Texts are defined by their content and their visual presentation which is predominantly due to the type of font, which defines size, letter spacing, shape and overall appearance. We prefer fonts to be embedded or flattened because without, this can cause problems in reproducing the desired print.

When document is created they are normally done so using the fonts available on that computer at the time. If the same document is opened on another computer that does not have access to the original fonts it is likely that the fonts will be substituted. This can mean that the letters appear differently and as the replacement fonts may not be the same size as the original so the document formatting can be affected. This is more likely to be a problem if your design uses fonts that aren’t commonly available.

Avoiding Problems with Fonts

The ideal way to get round problems with fonts is to make them part of your original document through embedding them, flattening them or converting them to curves.

Saving as an Image

By saving the file into a raster format i.e. jpeg, png, tiff etc the fonts become part of the image. As per converting to curves it is hard to edit at a later date, however this will ensure that your document is displayed with the correct fonts. This allows you to use custom fonts no matter the occasion.


Embedding of fonts is easily done and almost all modern layout programs do it for you when you export your layout to a PDF document. Dependent on font licensing, this is normally used for pdf files. Many design programs will ask if you would like to embed the fonts into a document? If you select yes this will package the fonts into the document to ensure that when it is opened on another computer the correct fonts are available to display.

Converting to Curves

This method converts the fonts that are used in the document into shapes as opposed to letters. This method does have the disadvantage that documents are harder to edit at a later date but is very effective at ensuring that your fonts remain as intended.


If you require more information before you submit artwork, please contact info@novadura.com or use the contact or capture forms on the website and we’ll get right back to you


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